Staff Vacancies

Job Title: Administrative Assistant – Health Services
Department: Health Services
Reports to: Nurse Beth and Dr. Kluck
Location: Health Services ESC
Employment Type: Part-time

Position summary

The Administrative Assistant in Health Services plays a vital role in supporting the day-to-day operations of the campus health clinic. This position serves as the organizational hub between medical personnel, student workers, patients, and the campus community. Key responsibilities include managing appointment scheduling, maintaining accurate records, overseeing student workers, assisting with insurance claims and reports, and helping coordinate campus health initiatives.

Primary responsibilities

Front Office Support:

• Answer clinic phones and triage appointment scheduling between Nurse Beth and Dr. Kluck.
• Greet and assist students and campus visitors in a professional and welcoming manner.

Student Worker Oversight:

• Train, supervise, and approve timesheets for student workers assigned to Health Services.

Records & Compliance:

• Ensure all required insurance, medical history, and consent forms are on file and up to date.
• Input and approve immunization records in Slate and INFO systems.
• Obtain and file signed medical release forms when fulfilling requests for medical records or immunization history.

Insurance & Billing:

• Submit and follow up on secondary athletic medical claims to AG (athletic insurance).
• Monitor Vivature reports and assist with data entry, claim submission, and troubleshooting billing code errors.
• Run monthly visit reports in Vivature and distribute to Nurse Beth and Dr. Kluck.

Clinical & Program Support:

• Assist Nurse Beth with general office duties and administrative needs.
• Coordinate scheduling and logistics for flu shot clinics and TB skin tests for nursing students.
• Track TB compliance for foreign-born students to ensure testing is up to date.

Campus Health Coordination:

• Serve as the “Ready to Learn” Coordinator by notifying professors of students on concussion protocol.
• Support planning and implementation of campus programs that promote health and wellness.

Qualifications

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• Previous administrative or healthcare office experience preferred.
• Strong organizational, multitasking, and communication skills.
• Ability to maintain confidentiality and handle sensitive health information.
• Proficiency in Microsoft Office and comfort with health-related databases and platforms (e.g., Vivature, Slate).
• Ability to work collaboratively in a fast-paced, student-focused environment.

To apply

Please submit applications and inquiries to Merrillee Greer at [email protected].

Supervisor: Director of Admissions Counseling
Department: Admissions Counseling

Position summary

Serves as territory manager for a geographic region assisting in strategic planning in recruiting for that specific region as well all contact and communication with prospects, parents and high school counselors from that area.

Qualifications

Education, Experience Training:

• Bachelor’s degree required

Knowledge, Skills, Ability:

• Strong interpersonal skills and the ability to work effectively with a wide community
• Excellent communication skills both oral and written
• Ability to maintain confidentiality of information
• Ability to work well within a team, but also self-motivated
• Strong telephone skills
• Knowledge of Microsoft Office Suite
• Ability to travel as needed… approximately 3 months of the year
• Valid driver’s license with good driving record; must be insurable
• Ability to quickly learn new computer systems

Physical Requirements:

Medium work. Stooping; standing; walking; lifting; talking; hearing. Repetitive motions. Close visual acuity. Not substantially exposed to adverse environmental conditions.

Essential functions

• As the sole presenter, conducts daily individual and group admissions information sessions and tours for prospective students and parents. Responsible for keeping up to date with university information presented in the tour.
• Collects data, plans and executes admissions travel to specified geographical regions serving as the University’s admissions representative and liaison to secondary schools and students in the region. Determines how to best share information about OBU to specific markets and customize admissions activities accordingly. Educates and updates high school professionals and prospective students concerning the University’s mission, characteristics and accomplishments. Evaluates effectiveness of travel and adjusts for subsequent visits.
• Maintains contact with prospective students from their geographic region through phone calls, handwritten notes, e-mails, texts and personal visits throughout the recruitment period. This can occur within the normal workday but will also require some evening calling each week.
• Serves as the front line for financial aid counseling with prospective student families.
• Plans and oversees the implementation of special on campus recruitment programs, assigning duties to fellow admissions professionals, support staff and student volunteers.
• Performs other related duties as assigned.

Other functions

Supervisory Responsibility:

• Oversees action of student callers including assignment of call lists and follow-up on those contacts.
• Student Workers: while student workers report directly to the Director of Admissions Counseling, Admissions Counselors are charged with keeping them on task and assigning them special projects.

To apply

Please provide a resume and the Ouachita employment application to Lori Motl at [email protected].

Job Title: Assistant Director of Campus Life and Area Coordinator
Report to: Senior Director of Residence and Student Life
Supervision of: Apartment Managers

Position summary

The Assistant Director of Campus Life/Area Coordinator plays a vital role in fostering a Christ-centered, supportive, and engaging residential community. This position is responsible for overseeing university housing assignments related to apartments/annex properties, supporting apartment managers (AM’s), and ensuring a safe, welcoming, and well-maintained living environment for students. The Area Coordinator also assists with conflict resolution, student mentorship, and departmental operations, all while upholding the mission and values of the university. It is imperative that the Area Coordinator recognizes and appreciates the multitude of people and perspectives that exist in our work, including racially/ethnically marginalized students, dominant culture students, first-generation students, and international students. Additionally, this role involves working directly with athletic coaches to coordinate housing for current and incoming student-athletes, ensuring a smooth transition into campus life. (Full-time position, Applicant must live in Ouachita Apartments.)

Essential duties and responsibilities

Housing Management & Administration:

• Plan and implement university housing assignments for Ouachita’s apartment complexes and annex properties.
• Maintain accurate and up-to-date housing records.
• Conduct routine inspections of the residential area under their care and promptly reporting any damages and/or vandalism using the work order system; promptly reporting all maintenance needs via work order system.
• Mentor and provide leadership for Apartment Managers (A.M.’s).  
• Monitor staff performance and address any issues that arise.
• Participate in Residence Life staff selection process along with training at the beginning of each semester.
• Work with the Dean of Students to address conduct and handbook infractions as they arise in situations related to apartment life.

Student Support & Community Engagement:

• Foster meaningful relationships with students to enhance their university experience.
• Lead efforts to build a sense of community across Ouachita’s apartment complexes.
• Conduct conflict resolutions for residential students, ensuring a Christlike approach to problem-solving.
• Work with the Assistant Director of Student Life to maintain current club membership records in INFO.
• Serve as staff support and provide leadership for Ouachita’s First Gen Club.

Collaboration & Support:

• Work closely with the Assistant Director of Resident Life to support departmental initiatives and ensure the smooth operation of residential programs.
• Assist residence life with housing data processing and information distribution.
• Abide by Residence Life dates, call schedules and time off as coordinated by the Assistant Director of Residence Life.
• Uphold the university’s mission by serving students and staff in a Christlike manner, promoting values of integrity, service, and compassion.
• Participation in weekly meetings to update coworkers in the Student Development Department.
• Serve on Student Development and Residence Life committees as needed.
• Assist the chapel team with scanning, greeting, and being present during chapel services.
• Work with the Office Manager and Vice President of Student Development to set up and manage student elections.
• Other duties as assigned.

Skills

• Strong organizational and administrative skills to manage housing assignments and records.
• Leadership and mentoring experience with student staff.
• Excellent conflict resolution and interpersonal skills to support students and resolve issues.
• Ability to work collaboratively with staff, students, parents, and campus personnel in a professional and Christ-centered manner.
• Experience in Residential Life and with event planning, training coordination, and departmental operations.
• Communicating effectively and courteously with others, including employees, students, and the public, in a spirit of teamwork, respect and customer service.
• By actions, words, and lifestyle, be a Christian role model to students, whether through casual contact or in a formal supervisory role.
• Demonstrated experience working cross culturally with respect, appreciation and humility.

To apply

Please provide a resume and the Ouachita employment application to Allison Kizzia at [email protected]. The review of applications will begin upon receipt and continue until the position is filled. The job will formally start June 2025.

The Office of Facilities Management at Ouachita Baptist University announces the following staff vacancies:

• Groundskeeper
• Building services/custodian

These positions are full-time and eligible for all university benefits, including health, dental and life insurance, retirement, vacation and medical leave.

Interested applicants may apply either in person at the Office of Facilities Management located at 950 N. 8^th Street, Arkadelphia, Arkansas or by downloading and returning the facilities management staff application to the Office of Facilities Management, OBU Box 3775, Arkadelphia, AR 71998-0001.

Interviews will follow based on skills, qualifications and references of the prospective employee as provided on their individual application.

Reports to: Director of Human Resources

Position summary

The Payroll and Fringe Benefits Specialist supports key human resources functions, including payroll processing, benefits administration, and new employee onboarding. This position ensures the accurate and timely management of employee compensation and benefits, while maintaining compliance with applicable laws and organizational policies.

Primary duties and responsibilities

• Payroll Processing: Prepare and distribute employee salaries and wages, manage deductions, and ensure timely and accurate payments.
• Benefits Administration: Oversee enrollment and maintenance of employee benefits programs, including health, dental, vision, life, disability insurance, and 403(b). Coordinate with vendors for enrollments and changes.
• Regulatory Compliance: Ensure compliance with federal, state, and local wage, hour, and tax laws. Reconcile all quarterly and annual tax reporting.
• Employee Education: Provide guidance to employees regarding payroll and benefits, including enrollment processes, changes, and updates.
• Reporting: Prepare and submit required payroll and benefits-related reports in a timely manner.
• Budget Reconciliation: Reconcile journal entries in coordination with Business Services to ensure accurate budget records.
• Insurance Funding: Calculate and disburse funds for insurance premiums accurately and on schedule.
• Vendor Management: Process and manage monthly billing from all benefit providers.
• Problem Resolution: Address and resolve issues related to payroll, timekeeping, and benefits inquiries from vendors, employees and supervisors.
• Workers’ Compensation: Serve as the primary contact for workplace injuries and accidents. Guide supervisors and employees through the reporting process and ensure appropriate documentation and follow-up.
• Database Management: Maintain and update confidential employee records and personnel files with discretion and accuracy.
• Other Duties as Assigned: Provide additional support to the Director of Human Resources as needed.

Required skills and abilities

• Strong organizational and time management skills
• Clear and effective communication abilities
• High attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Customer service-focused mindset
• Experience with UKG Payroll Software is a plus

Education

• High School diploma required
• Bachelor’s Degree preferred

To apply

Applications and resumes may be submitted to Jana M. Hardage, Director of Human Resources, at [email protected].

Job Title: Programmer Analyst
Department: IT Services
Location: Ouachita Baptist University, Arkadelphia, Arkansas
Employment Type: Full-Time

Position summary

We are seeking a Programmer Analyst who will play a vital role in developing and maintaining our ERP (Enterprise Resource Planning) and SIS (Student Information System), supporting the university’s mission through innovative coding, database management, and web development.

The Programmer Analyst will design, develop, and maintain applications to support university operations, focusing on PHP, SQL, and database management. This role involves analyzing and enhancing business processes, collaborating with stakeholders, and developing web solutions using HTML/CSS and related web frameworks. The ideal candidate will have strong technical skills, excellent communication abilities, and a commitment to teamwork and service.

Key responsibilities

• Develop and maintain custom applications using PHP and SQL.
• Design, implement, and manage databases to support university operations.
• Build and enhance web applications and interfaces using HTML/CSS/JS and related web frameworks.
• Collaborate with university stakeholders to analyze and improve business processes.
• Translate business requirements into effective technical solutions.
• Troubleshoot and resolve application and system issues.
• Document system processes, configurations, and changes.

Qualifications

Required Skills:

• Proficiency in PHP programming and SQL database management.
• Experience in web development.
• Strong understanding of relational database design and maintenance.
• Ability to analyze and develop business processes.
• Strong problem-solving and analytical skills.
• Excellent verbal and written communication skills.

Preferred Skills:

• Experience working in higher education.
• Familiarity with student information systems and other education-oriented technologies.

Educational requirements

• Bachelor’s degree in Computer Science, Information Systems, or a related field, or equivalent work experience.

To apply

Review of applications will begin immediately and will continue until the position is filled with a projected starting date as soon as the selected candidate is available. Applicants should send a cover letter, Ouachita staff application, and resume to IT Services at [email protected].

Ouachita Baptist University is a Christ-centered institution dedicated to fostering academic excellence, spiritual growth, and service to others. Our mission is to prepare students for lives of leadership and service through rigorous academic programs and a commitment to Christian values.

Job Title: Resident Director (RD)
Report to: Assistant Director of Residence Life
Supervision of: Resident Assistants (RAs)

Position summary

The Resident Director (RD) position is for an upperclassmen male residence hall. It is a professional live-in position with other responsibilities in Student Development/Student Life. The Resident Director will have a two-bedroom apartment within the residence hall. The RD is responsible for facilitating the physical, spiritual, intellectual, and social development of residents and Resident Assistants as well as supporting the mission of Ouachita Baptist University, the Office of Student Development, and the Residence Life department.

General duties

• Cultivate a Residence Hall environment that fosters community through caring relationships, service to others, mutual encouragement, accountability, and help them grow holistically.
• Meet weekly with Resident Director staff for planning, information sharing, and support.
• Meet regularly with the Assistant Director of Residence Life for further training, advising, and support.
• Supervise and facilitate the responsibilities of 3-5 RAs through weekly individual meetings.
• Hold RAs accountable for their job description through ongoing feedback and performance reviews.
• Participate in the RA selection process.
• Participate in RD and RA training at the beginning of each semester.
• Advise students and staff with concerns, making appropriate referrals to campus resources.
• Communicate and enforce University policies and guidelines, reporting incidents as necessary.
• Plan and implement personal and professional goals at the beginning of each year.
• Serve on Student Development and Residential Life committees as assigned.
• Supervise move-in and move-out, paperwork, collection of keys, and other administrative duties.
• In conjunction with RA staff, conduct safety inspections as needed.
• Communicate regularly with Facilities Management, Office of Safety and Emergency Management, and campus vendors regarding hall needs, especially safety concerns.
• Abide by Residence Life dates, call schedules and weekends off as coordinated by the Assistant Director of Residence Life.
• Document and facilitate minor conduct infractions that occur in the residence hall. Refer handbook violations to the Dean of Students.
• Hold weekly office hours for Student Development and assist during the week with housing preparations.
• Other duties as assigned.

Qualifications

• Evidence of Christian character and commitment
• Communication, leadership, and management skills
• Minimum bachelor’s degree
• Applicants with student development experience will be given first consideration

To apply

Please provide a resume and the Ouachita employment application to Allison Kizzia at [email protected]. The review of applications will begin upon receipt and continue until the position is filled. The job will formally start June 2025.

Job Title: Resident Director (RD)
Report to: Assistant Director of Residence Life
Supervision of: Resident Assistants (RAs)

Position summary

The Resident Director (RD) position is for an upperclassmen women’s residence hall. It is a professional live-in position with other responsibilities in Student Development/Student Life. The Resident Director will have a two-bedroom apartment within the residence hall. The RD is responsible for facilitating the physical, spiritual, intellectual, and social development of residents and Resident Assistants as well as supporting the mission of Ouachita Baptist University, the Office of Student Development, and the Residence Life department.

General duties

• Cultivate a Residence Hall environment that fosters community through caring relationships, service to others, mutual encouragement, accountability, and help them grow holistically.
• Meet weekly with Resident Director staff for planning, information sharing, and support.
• Meet regularly with the Assistant Director of Residence Life for further training, advising, and support.
• Supervise and facilitate the responsibilities of 3-5 RAs through weekly individual meetings.
• Hold RAs accountable for their job description through ongoing feedback and performance reviews.
• Participate in the RA selection process.
• Participate in RD and RA training at the beginning of each semester.
• Advise students and staff with concerns, making appropriate referrals to campus resources.
• Communicate and enforce University policies and guidelines, reporting incidents as necessary.
• Plan and implement personal and professional goals at the beginning of each year.
• Serve on Student Development and Residential Life committees as assigned.
• Supervise move-in and move-out, paperwork, collection of keys, and other administrative duties.
• In conjunction with RA staff, conduct safety inspections as needed.
• Communicate regularly with Facilities Management, Office of Safety and Emergency Management, and campus vendors regarding hall needs, especially safety concerns.
• Abide by Residence Life dates, call schedules and weekends off as coordinated by the Assistant Director of Residence Life.
• Document and facilitate minor conduct infractions that occur in the residence hall. Refer handbook violations to the Dean of Students.
• Hold weekly office hours for Student Development focus area and assist during the week with housing preparations.
• Other duties as assigned.

Additional focus area: Student Life (15 hours per week)

• Assist the Office of Student Life with events designed to provide opportunities for connection and community
• Time to be split between office hours and events

Qualifications

• Evidence of Christian character and commitment
• Communication, leadership, and management skills
• Minimum bachelor’s degree
• Applicants with student development experience will be given first consideration

To apply

Please provide a resume and the Ouachita employment application to Allison Kizzia at [email protected]. The review of applications will begin upon receipt and continue until the position is filled. The job will formally start June 2025.

Job Title: Resident Director (RD) and Freshman Activity Coordinator
Report to: Assistant Director of Residence Life
Supervision of: Resident Assistants (RAs)

Position summary

The Resident Director (RD) position is for an underclassmen women’s residence hall. It is a professional live-in position with other responsibilities in Student Development/Student Life. The Resident Director will have an apartment within the residence hall. The RD is responsible for facilitating the physical, spiritual, intellectual, and social development of residents and Resident Assistants as well as supporting the mission of Ouachita Baptist University, the Office of Student Development, and the Residence Life department.

General duties

• Cultivate a Residence Hall environment that fosters community through caring relationships, service to others, mutual encouragement, accountability, and help them grow holistically.
• Meet weekly with Resident Director staff for planning, information sharing, and support.
• Meet regularly with the Assistant Director of Residence Life for further training, advising, and support.
• Supervise and facilitate the responsibilities of 3-5 RAs through weekly individual meetings.
• Hold RAs accountable for their job description through ongoing feedback and performance reviews.
• Participate in the RA selection process.
• Participate in RD and RA training at the beginning of each semester.
• Advise students and staff with concerns, making appropriate referrals to campus resources.
• Communicate and enforce University policies and guidelines, reporting incidents as necessary.
• Plan and implement personal and professional goals at the beginning of each year.
• Serve on Student Development and Residential Life committees as assigned.
• Supervise move-in and move-out, paperwork, collection of keys, and other administrative duties.
• In conjunction with RA staff, conduct safety inspections as needed.
• Communicate regularly with Facilities Management, Office of Safety and Emergency Management, and campus vendors regarding hall needs, especially safety concerns.
• Abide by Residence Life dates, call schedules and weekends off as coordinated by the Assistant Director of Residence Life.
• Document and facilitate minor conduct infractions that occur in the residence hall. Refer handbook violations to the Dean of Students.
• Other duties as assigned.

Student Life duties

• Hold weekly office hours during the week within the office of Student Life to coordinate events and details.
• Assist Student Life with planning and providing oversight for activities/events designed to assist Freshmen with connecting during their first year at Ouachita. These activities include: Freshmen Tailgates, Student Life Tiger Tunes, Freshman Guard the Tiger Night, Freshman ResLife events, Rush Information Events, Spring WOW, RUSH, and Early Registration.
• Work with Student Life to provide Residence Life orientation during WOW (coordinate times and locations for any desired sessions).

Qualifications

• Evidence of Christian character and commitment
• Communication, leadership, and management skills
• Minimum bachelor’s degree
• Applicants with student development experience will be given first consideration

To apply

Please provide a resume and the Ouachita employment application to Allison Kizzia at [email protected]. The review of applications will begin upon receipt and continue until the position is filled. The job will formally start June 2025.